We’ve all been there. The moment of sweat-inducing truth when all of your board software demos are over, and you need to decide. It’s not too life altering of a decision, deciding on board software, but years of ordering items online and never quite receiving what was advertised has made you slightly paranoid. But change is on the horizon, which means that you must wipe the dampness from the corner of your brow and power forward. It’s time to create a board management software comparison so that you can identify the all-encompassing enterprise solution that best fits your organization’s needs.
You delicately bring your knuckles to your face to satiate the itching sensation tickling your cornea. The kind of itch that only materializes after countless hours of forcing your eyes to be glued to the department issued Commodore 64. More specifically, glued to your annual Directors & Officers (D&O) questionnaire template. You’ve been assiduously working at finalizing this year’s survey, because that is what is required of the board administrator. You’re torn because you fully understand the necessity of this tedious labor, but your mind can’t help but wander to a world where D&O questionnaires are pre-populated.
Welcome. Please everyone, take your seats.
You’re standing at the front of the room, ready to nosedive into the fifteen agenda items scheduled for the next 2.5 hours. There’s never enough time in the day, let alone allocated for that quarterly board meeting. Nevertheless, you’re ready. Thanks to an über knack for preparation, your watch and smart phone have already been synced to the antiquated clock ticking away at the back of the room. Hell-bent on keeping everyone focused and on schedule, nothing can stop you now.
Picture this: an annual general meeting with no agenda. There’s no board chair or other administrator present to facilitate the meeting. What happens next? Can the board members stay organized, efficient and effectively discuss every necessary item? No, they can't.
The inability to have successful meetings with no set procedures led to the creation of Robert’s Rules of Order. Simply put, Robert’s Rules of Order is just another term for parliamentary procedure. It’s a widely accepted standard for conducting meetings and efficiently making decisions.
The number of times a board meets each year varies and is dependent on each individual board’s goals. Some boards will only meet once – at their annual general meeting (AGM) – and others will meet multiple times. Regardless of how many times a board meets, one task is universal throughout all board rooms. During each meeting, board meeting minutes are recorded.
Industry trends have shown a significant shift towards a paperless Boardroom. While some boards choose to streamline their communication by Board Software Communication, others have simply ignored the trends and continue to use email to fulfill their needs.
Email might prevent added costs to board operations, but it also proposes more potential downfalls and risks because email: